Incorporate a limited company

Incorporate your limited company by filing the required documents and forms with Registry of Joint Stock Companies.

File your documents and forms with Registry of Joint Stock Companies to incorporate your limited company.

You need to file the following documents and forms to incorporate a limited company:

  • Memorandum of Association
  • Articles of Association
  • Statutory Declaration Form
  • Notice of Directors and Officers Form
  • Appointment of Recognized Agent Form
  • Notice of Registered Office Form

Company limited by shares (limited company)

A company limited by shares (limited company) is the most common type of company formed in Nova Scotia. The liability of the shareholders in a limited company is limited to the amount they have paid for their shares, including any amount owing if they haven’t fully paid for them yet.

Help incorporating

Registry of Joint Stock Companies can’t give you legal advice. The registry can help by describing the incorporation process and telling you what documents you need for incorporation, but it can’t help you prepare them. If you have questions about preparing incorporation documents, you should discuss this with your legal and accounting advisors.

Public record

Information you file with Registry of Joint Stock Companies is available to the public.

Who can use this form

Companies limited by shares can use the limited company incorporation forms to incorporate as a limited company.

What you need to do

  1. Reserve a name for your limited company (Registry of Joint Stock Companies needs to approve name).
  2. Prepare a Memorandum of Association and Articles of Association.
  3. Complete the Statutory Declaration Form, Notice of Directors and Officers Form, Appointment of Recognized Agent Form and Notice of Registered Office Form. Or prepare your own documents.
  4. Include payment with your forms.
  5. Send your completed Memorandum of Association, Articles of Association, forms and payment by mail. Or drop them off at Registry of Joint Stock Companies or Access Nova Scotia.
  6. If Registry of Joint Stock Companies approves the incorporation forms, it files them and sends you a Certificate of Incorporation.

How long it takes

It should take 3 days to get the Certificate of Incorporation. It can take longer if more information is needed or if your forms haven’t been filled in correctly.

Cost

Activity Fee
Incorporation $200.00
Renewal $118.35

Payment options

Visa, MasterCard, American Express, debit card, cheque, money order, cash. A cheque or money order should be made payable to the Minister of Finance. Payment options may vary depending on how you submit the forms.

Before you start

Make sure you have:

  • approved name for your limited company from Registry of Joint Stock Companies
  • at least 1 subscriber (person) and a witness available to complete and sign the Memorandum of Association
  • all subscribers (people) and a witness available to complete and sign the Articles of Association if you’re preparing your own

Renewal

You need to renew your limited company’s incorporation each year. You should get a renewal notice in the mail a month before the renewal date. It’s your responsibility to renew on time.