Change the name of your society

A society can change its name by passing a special resolution and filing the Special Resolution Name Change and Certificate Form with Registry of Joint Stock Companies.

Use the Special Resolution Name Change and Certificate Form to change the name of your society. Your new name needs to follow the rules for society names.

Passing a special resolution

This change can only happen by special resolution. To pass a special resolution, you need to comply with the Societies Act and your by-laws, including:

  • ensuring the name change complies with the Societies Act
  • notifying members of the time and location of the meeting and the intention to vote on the proposed change
  • having a quorum (minimum number of members necessary) at the time of the vote
  • having at least three-fourths of members who are present (in person or by proxy where proxy is allowed) at the meeting vote in favour of the change
  • having an officer or director complete and sign the Special Resolution Name Change and Certificate Form
  • filing the Special Resolution Name Change and Certificate Form with Registry of Joint Stock Companies within 14 days of passing the special resolution

The officer or director who signs the form needs to be listed with Registry of Joint Stock Companies as an officer or director of the society.

When your name changes

The name of your society changes when Registry of Joint Stock Companies registers it.

Public record

Information you file with Registry of Joint Stock Companies is available to the public.

Who can use this form

Societies need to use this form to change their name.

What you need to do

  1. Reserve a new name for your society (Registry of Joint Stock Companies needs to approve name).
  2. Pass a special resolution to change the name.
  3. Complete the form.
  4. Include payment with your form.
  5. Within 14 days of passing the special resolution, send your completed form and payment by mail. Or drop them off at Registry of Joint Stock Companies or Access Nova Scotia.
  6. You can use the new name once Registry of Joint Stock Companies approves the special resolution, files the form and updates your records.
  7. Registry of Joint Stock Companies sends you a Certificate of Name Change.

How long it takes

It should take 1 to 2 weeks to get the Certificate of Name Change. It can take longer if more information is needed or if your form hasn’t been filled in correctly.

Cost

Activity Fee
Change of Name Certificate $12.45

Payment options

Visa, MasterCard, American Express, debit card, cheque, money order, cash. A cheque or money order should be made payable to the Minister of Finance. Payment options may vary depending on how you submit the form.

Before you start

Make sure you have:

  • approved name for the society from Registry of Joint Stock Companies
  • passed a special resolution to change the name
  • old name of the society as it’s registered with Registry of Joint Stock Companies
  • new name of the society as it’s reserved with Registry of Joint Stock Companies
  • officer or director available to sign the form and certify that the special resolution passed by at least three-fourths of the members who were present (in person or by proxy where proxy is allowed) at a meeting

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